Non-Grant Application

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A. Background

In recent years, the Library has been receiving an increasing number of non-grant applications for digital scholarship services. To give the Library flexibility to take on a limited number of these projects, a new track for Non-Grant Application was made available in September 2018. This new arrangement can also provide a more systematic and cohesive approach to review applications coming from both within and outside of the Digital Scholarship Grant program. Faculty members are welcome to apply for either or both programs depending on their own needs, but the formal grant program remains the top priority for the Library.

B. Application Criteria

B1. Principal Investigators:

All full-time HKBU academics at the rank of Lecturer II or above are eligible to apply. Academics from all disciplines are welcome to submit applications. All Principal Investigators can hold only one Digital Scholarship Grant or Non-Grant project at a time.

Applications should be supported by at least one awarded, operating grant including but not limited to research, teaching, and government grants, so as to ensure that the Principal Investigator has sufficient financial resources to cover copyright expenses and his/her own cost of hiring research assistants, translators, and any administrative and clerical human resources to support the development of the digital project. The Library will help manage and oversee the whole digital project, provide data curation advice, and offer IT and graphic design support. Please refer to the Project Development Procedures for details.

B2. Other Criteria:

For other application criteria, please refer to B2 to B4 of Digital Scholarship Grant page.

C. Application Timeline

In line with the Grant timeline, call for non-grant applications is also announced once a year in September with deadline in November.

Call for applications: Accept applications between September 1st and November 30th

Application forms with all necessary documentation should be submitted to the Digital Multimedia Services Section of the University Library at libms@hkbu.edu.hk on or before the application deadlines. Proposals received after a deadline will be considered in the next round. In any case, you should expect to receive an email confirming receipt of your application within three working days.

Proposals are evaluated by a panel comprising of library professionals, but representatives from the Graduate School may also be invited to the panel when needed.

The application form can be downloaded from here: Download (.docx)

D. Budget

Principal Investigators are expected to be able to support copyright expenses and his/her own cost of hiring research assistants, translators, and any administrative and clerical human resources to support the development of the digital project.

The Library will help manage and oversee the whole digital project, provide data curation advice, and offer IT and graphic design support.

E. Project Duration and Completion

All projects are expected to start within three months of approval and finish within one year. An extension of the project duration for a maximum period of one additional year is possible upon the approval of the panel. The Principal Investigator must send an email to the Digital and Multimedia Services Section, providing justifications for extension and the new proposed deadline at least one month prior to the original due date.

At the completion of the project, the Principal Investigator is recommended to co-organize a launch event with the Library, promoting the website internally within the University or to the public. The event can be a small reception, a launch seminar, a press conference, etc. Any costs associated with the launch event should be covered by the Principal Investigator.

The Library commits to host all projects for 5 years and will review and evaluate them afterwards. The Library has the discretion to continue to host the project, revamp it for enhancement, or take it down from the server depending on website usage and the Library’s funding availability. In case the Library decides to take down a digital project, all original electronic files of the website will be sent to the Principal Investigator on request.

 

Last Updated: Sep 03, 2018

 


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